Konges Sløjd ApS

Address: Kuglegårdsvej 13-17, Building 13, 1434 København

Business registration no. (CVR): 36718714

Email: webshop@kongessloejd.com

When you purchase products from us, we process personal data about you for the following purposes:

Delivery and invoicing of products to you, processing of possible complaints, exchanging or returning products, etc.

Compliance with the legal obligations we are subject to, in particular under the Danish Bookkeeping Act

Compilation of statistics and other grounds for managing our business, improving our products and ensuring effective customer service

Communication with you concerning your orders, including the ability to send service messages to you 

In order to fulfil these purposes, we process the following categories of personal data about you if you purchase products from us:

1. Name
2. Address
3. Email address
4. Phone number, and
5. Information about your purchase and your purchase history

If you are a company that is purchasing the products with a view to reselling them, we process the following categories of personal data about you as a contact person: 

1. Name
2. Contact information, i.e. your work address, phone number and email address

In addition, we process the following information about the company you represent: 

1. Registration number / VAT number
2. The terms of trade we have agreed with the company
3. Your contact person at Konges Sløjd
4. Trading history
5. Current status, including the current balance in your account with us
6. Other comments or terms regarding our trading relationship

The legal basis for the processing is Regulation (EU) 2016/679 (hereafter “GDPR”) Article 6(1)(b), as the processing is necessary for entering into and fulfilling a contract with you GDPR, Article 6(1)(c), as the processing is necessary for us to comply with the legal obligations we are subject to, in particular under the Danish Bookkeeping Act.

GDPR, Article 6(1)(f), as the processing is necessary for us to pursue our legitimate interest in the ongoing management and development of our business, our products and our relationships with our customers

We store information about the individual orders for five years from the end of the year in which each order is placed. Other information is stored for five years from the end of the year we last processed an order from you or the company you represent.

If you contact us, we process the following personal data about you for the purpose of being able to respond to your enquiry:

1. Name
2. Email address
3. Phone number, and
4. Information you provide in your correspondence with us. 

The legal basis for the processing is Article 6(1)(f) of the GDPR, as the processing is necessary for us to pursue our legitimate interest in processing your enquiry.

The information is stored for two years from the end of the year in which completed the processing of your enquiry, unless the enquiry has led to financial transactions. In that case, the information will be stored for five years from the end of the year in which your enquiry was processed.

If you have consented to receiving marketing material from us, we process the following categories of your personal data in order to send you newsletters and other marketing material – including via email and SMS:

• Name
• Email address
• Phone number

The legal basis for the processing is Article 6(1)(f) of the GDPR, as the processing is necessary for us to pursue our legitimate interest in sending newsletters and other forms of marketing material to recipients who have consented to receive such material.

To the extent our communication with you takes place via Facebook, we are joint controllers with Facebook – you can read more about Facebook’s processing of personal information here and about the joint controllership arrangements here.

Your personal data and the related consent will be deleted two years from the end of the year in which you have withdrawn your consent or when we have not actively used your consent to send marketing material to you for a period of 12 months.

If you choose to participate in a competition or event, we process the following categories of personal data about you for the purpose of managing/carrying out the individual competition or event:

1. Name
2. Email address
3. Address 
4. Phone number
5. Other information included in the specific competition or event

The legal basis for the processing is Article 6(1)(f) of the GDPR, as the processing is necessary for us to pursue our legitimate interest in registering your participation in a competition or event and, in certain cases, publishing and notifying you directly that you have won a prize. 

To the extent our communication with you takes place via Facebook, we are joint controllers with Facebook – you can read more about Facebook’s processing of personal information here and about the joint controllership arrangements here.

We delete the information one year from the end of the year in which the event or competition has ended.

We use cookies and similar tracking technology on our website, and in this connection we collect information about your use of the website. The purpose of the processing is to be able to offer a well-functioning and relevant website. 

For this purpose, we collect information about your IP address, the equipment – both hardware and software – you use to access the website, as well as information about how you use the website, including which links you click on.

You can read more about the individual cookies, including the purpose of the individual cookie and how long the individual cookie is stored in the cookie overview, which can be found by clicking on the cookies sign. Here you can also find links to the privacy policies of third parties we use for certain services by placing their cookies on our website and who, together with us, are joint data controllers of the information collected through these cookies.

If you are a supplier or business partner of Konges Sløjd, or if you are otherwise in contact with us for reasons other than those stated in sections 2.1 – 2.5 above, we process information about you for the purpose of managing the relationship we have with you or the company you represent.

Depending on the context, we may use the following categories of personal data: 

1. Name
2. Contact information (for suppliers and business partners, typically work address, phone number and email address)
3. Information about the nature of the relationship you or the company you represent has with Konges Sløjd
4. Correspondence and trading history with Konges Sløjd
5. Other information that may be relevant to the specific relationship

The legal basis for the processing, depending on the nature of the relationship we have with you or the company you represent, is Article 6(1)(b) of the GDPR (in cases where the processing is necessary for entering into or fulfilling a contract), or Article 6(1)(f) of the GDPR, as the processing is necessary for us to pursue our legitimate interest in managing cooperative relationships and communicating effectively with stakeholders.

In cases where the information includes financial transactions, the transaction information is retained for five years from the end of the year in which the transaction is made, while other information is retained for five years from the end of the year in which we last had a transaction involving you or the company you represent.